Features and fit
OurHOA vs Spreadsheets
A shared spreadsheet can work for a small association when ownership, access, backups, and reconciliation are clear. A portal can add resident access, but moving data requires care.
| Spreadsheets | OurHOA | |
|---|---|---|
| Resident access | Depends on how files and permissions are organized. | Individual resident accounts for shared documents and requests. |
| Payments | A separate collection process records payments in the sheet. | Stripe collection after activation; monthly autopay requires resident authorization. Boards record checks and cash in the ledger with an audit trail. Automated reminders are unavailable. |
| Board handover | Use shared ownership, documented formulas, and backups. | Board roles move with the community; a board member can download all community data as CSV files at any time. |
| Cost | Depends on your spreadsheet, storage, and payment services. | 25 homes: $0 on Free. 60 homes: $60/month on Pro, $120 on Premium. 120 homes: $120 on Pro, $240 on Premium. Paid plans bill every home, with no setup fee. Stripe processing on dues is separate. |
Reviewed September 18, 2026. Provider descriptions are based on their published pages, not independent performance testing. Confirm current features, pricing, and terms before choosing a service.
Keep the spreadsheet if two or three people handle everything and residents rarely ask for records. Choose OurHOA when residents need their own login for balances, documents, and requests.
What OurHOA costs per month
25 homes
$0
Free plan. Pro would be $25.
60 homes
$60
Pro. Premium is $120.
120 homes
$120
Pro. Premium is $240.
Paid plans bill every home, including the first 25. Stripe processing fees on dues are separate. Full pricing
Before you choose
Check the tasks you cannot do without
Demonstrate signup, payments, document access, and board handover using your requirements. OurHOA does not currently provide full accounting, formal notice delivery, or automated migration. Keep your existing process until the replacement is ready for the work your community relies on.
Try it with your own community
Create a free account for up to 25 homes, no card. Run your must-have tasks before you move any records.