Switching from Spreadsheets
Considering a move from Spreadsheets?
A shared spreadsheet can work for a small association when ownership, access, backups, and reconciliation are clear. A portal can add resident access, but moving data requires care.
Before you switch
What to check before leaving Spreadsheets
Find the problem you want to solve
List repeated tasks: answering balance questions, finding documents, or collecting maintenance reports. Decide which needs a resident portal and which can be handled by improving your existing files.
Preserve the financial record
Reconcile your spreadsheet to the bank and source records before moving balances. OurHOA is not a full accounting system, and it has no verified spreadsheet-import workflow.
Test the move before committing
Export sample records, check which data can be transferred, and reconcile balances. OurHOA does not offer an automated migration or a guaranteed turnaround.
Side by side
Spreadsheets vs OurHOA
Where each one fits, based on Spreadsheets's published pages and what OurHOA does today.
| Spreadsheets | OurHOA | |
|---|---|---|
| Resident access | Depends on how files and permissions are organized. | Individual resident accounts for shared documents and requests. |
| Payments | A separate collection process records payments in the sheet. | Stripe collection after activation; monthly autopay requires resident authorization. Boards record checks and cash in the ledger with an audit trail. Automated reminders are unavailable. |
| Board handover | Use shared ownership, documented formulas, and backups. | Board roles move with the community; a board member can download all community data as CSV files at any time. |
| Cost | Depends on your spreadsheet, storage, and payment services. | 25 homes: $0 on Free. 60 homes: $60/month on Pro, $120 on Premium. 120 homes: $120 on Pro, $240 on Premium. Paid plans bill every home, with no setup fee. Stripe processing on dues is separate. |
Reviewed September 18, 2026. Provider descriptions are based on their published pages, not independent performance testing. Confirm current features, pricing, and terms before choosing a service.
Keep the spreadsheet if two or three people handle everything and residents rarely ask for records. Choose OurHOA when residents need their own login for balances, documents, and requests.
Want the head-to-head? OurHOA vs Spreadsheets
What OurHOA costs per month
25 homes
$0
Free plan. Pro would be $25.
60 homes
$60
Pro. Premium is $120.
120 homes
$120
Pro. Premium is $240.
Paid plans bill every home, including the first 25. Stripe processing fees on dues are separate. Full pricing
Plan your move
Plan your move from Spreadsheets
Check what Spreadsheets can export, identify the records you need, and confirm a transfer plan before cancelling your existing service.
Keep a complete export from your current service. Confirm migration scope, costs, and timing before cancelling it.
- 1
Inventory your records
List your homes, member records, balances, documents, and website pages. Check what your current provider can export.
- 2
Confirm the transfer plan
Agree on supported formats, responsibilities, costs, and timing. Automated import and a fixed turnaround are not currently available.
- 3
Verify before switching
Reconcile balances and compare record counts and sample documents. Keep your original exports and confirm access before retiring the old service.
Try OurHOA alongside your current setup
Create a free account for up to 25 homes, no card. Keep your current service running until your records are checked.