How do I find out who manages my HOA?
Reviewed by the OurHOA team · Updated June 2026
How to find out which company manages your HOA - using your closing packet, dues invoice, county records, the management certificate, and state corporate filings.
The short answer
If you need to reach your HOA's management company, the contact information almost always already exists in documents you have or can pull in a few minutes. Most owners look because they need to pay dues, ask a question, request approval, or report a problem. Start with whatever the association has already sent you, then fall back to public records. And keep one thing in mind: many smaller communities have no management company at all - they are self-managed by a volunteer board, in which case the people you are looking for are your neighbors, not an outside firm.
Start with the documents you already have
The fastest source is your own paperwork. Your dues invoice, payment coupon book, or online-payment portal almost always shows the name of the managing agent and a remittance address. Your closing or purchase packet is another goldmine - when you bought, the seller was generally required to give you the governing documents and the association's contact information, so the management company's name is usually in there. Many states also require an annual mailing that lists who to contact: California's annual policy statement (Civil Code section 5310), for example, must include the name and address of the association's managing agent or the person owners send payments to. Check any welcome packet, violation letter, or assessment notice too - they are typically printed on the manager's letterhead.
Public records: county recorder, the state, and the management certificate
If your own paperwork comes up empty, public records will usually fill the gap. The recorded Declaration of CC&Rs at your county recorder's office names the association, and the HOA is almost always registered as a nonprofit corporation with your secretary of state - that filing lists a registered agent and often officers you can contact. Some states go further and require the association to publish its manager directly: Texas, for instance, requires HOAs to record a management certificate with the county clerk and file it with the Texas Real Estate Commission listing the name, address, and contact for the managing agent (Texas Property Code section 209.004). Our guide on what an HOA management certificate is explains how to look that up, and our guide on how to find out who is on your HOA board covers locating directors directly.
What a management company can - and cannot - do
Once you reach the manager, it helps to know their role so you aim your request at the right place. A management company is a vendor hired by the board to handle day-to-day administration - collecting dues, sending notices, coordinating vendors, and answering owner questions - but it does not set policy, approve budgets, or exercise the board's legal authority on its own. For routine matters the manager is usually your first call; for decisions, the board is the body that acts. Our guide on what an HOA management company does breaks down that division, and if your community is unhappy with its manager, our guide on how to fire an HOA management company explains the board's options.
If there is no management company
Plenty of small associations are run entirely by volunteers with no outside firm. If you can't find a manager because there isn't one, your contacts are the board members themselves, reachable through the association's records, the corporate filing, or a community website or mailing. That is common and perfectly normal - it just means questions, payments, and requests go to the board or its treasurer directly rather than to a company. Self-management is exactly the situation OurHOA is built for.
How OurHOA helps
When a community manages itself, the hardest part is often just being reachable - owners shouldn't have to dig through county records to find out where to send a question or a payment. OurHOA helps small self-managed communities keep their contact information, documents, and dues records in one organized place, so every owner can see who to reach and how. Because disclosure rules and where the manager is published vary by state, check your governing documents, your closing packet, your county recorder, and your secretary of state's business search for the specifics that apply to your community.
OurHOA is the friendly, affordable way self-managed communities keep dues, records, and reminders in one place. See how it works.
These guides are general education for HOA boards and residents, not legal, tax, or financial advice. Rules vary by state and by your community's governing documents - check with a professional for your situation.